HRIS Project Analyst

Term:                                    Contract of Up to 2 Years, Full-Time

Division/Branch:                 Corporate Services Division / Human Resources & Organizational Development Branch

Application Deadline:        June 15, 2023

Level:                                   Level 10

Salary Range:                      Min: $44.41 hourly to Max: $55.51 hourly

The Alcohol and Gaming Commission of Ontario (AGCO) is a dynamic, innovative regulatory agency responsible for delivering comprehensive regulatory oversight of Ontario’s alcohol, cannabis, gaming and horse racing industries. We work every day to deliver first-class regulatory services to ensure the industries we regulate are conducted with honesty, integrity, and in the public interest.

The Human Resources & Organizational Development (HROD) Branch of the AGCO is seeking an experienced HRIS Project Analyst. Reporting to the Senior Manager, Human Resources Operations, the HRIS Project Analyst will act as a subject matter expert in analyzing and documenting the current system and functions, troubleshoot problems and optimize system usage to improve business processes. This position will leverage their HRIS expertise to provide recommendations for an HRIS and be integral in the design, testing and training of effective and efficient processes that support organizational and HR objectives related to the HRIS. Also, the HRIS Project Analyst will be the point of contact person and primary HR resource for the AGCO’s first ERP system. This role will partner with key stakeholders and external vendors to ensure all critical paths and workstream deliverables are met.

In this role, the successful candidate will:

• Provide expertise and advice to the ERP Project Team on the best way to achieve alignment between business requirements and the HRIS solution.
• Analyze identified gaps between business requirements/processes and system capabilities as well as system issues, provide system and process recommendations and implement solutions.
• Recommend best business practices on the setup and continued maintenance of the HRIS solution.
• Work closely with the HR team in gathering requirements/providing solutions and impact analysis.
• Lead ongoing roadmap discussions on architecture and features of current HRIS, working with the project team to design and implement solutions for improved processes.
• Lead the development and testing of HRIS modules and functions.
• Engage stakeholders and understand business requirements to translate into HRIS processes.
• Ensure the continuous improvement and harmonization of the HRIS system in relation to the company’s programs, policies, and procedures.
• Maintain data integrity within and across systems, conduct system audits and reconcile discrepancies with other functional areas to ensure data accuracy.
• Assist with data corrections or data transfer and drive consistent practice with other users.
• Responsible for the analytics, reporting, data exploration and analysis and partner in effectively interpreting the narrative behind the information being analyzed.
• Recommend data optimization measures to improve reporting performance.
• Develop instructional materials and user guides to end-users of HRIS and deliver training to ensure end-users’ understanding of HRIS systems and processes.

The ideal candidate will have:

• A bachelor’s degree in HR, business administration, or data sciences, or equivalent work experience.
• 5+ years of relevant experience in HR Analytics, Business Intelligence, Data Analytics and/or related fields.
• Certifications/advanced training in areas of compensation or HR Systems; CHRL designation through HRPA is a plus.
• Experience in designing and implementing a HRIS system including conducting needs analysis and determining business requirements.
• 5+ years of experience in HR operations with accountabilities for establishing and maintaining effective employee and position data management.
• Excellent organization and time management skills with experience leading projects and/or working on a project team.
• Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail.
• Strong written and oral communication skills to interact and work collaboratively with HR, cross-functional colleagues and IT.
• Advanced skills in Microsoft Office Suite: Word, Excel, PowerPoint, Visio and Outlook and experience building reports/dashboards.
• Demonstrated ability to maintain confidentiality and discretion and handle sensitive information.

The AGCO is an inclusive and equal opportunity employer.

The AGCO has the responsibility to lead by example in advancing racial equity and to build a diverse, inclusive, accessible and respectful workplace where every employee has a voice and the opportunity to fully contribute. To this effect, you are encouraged to reflect upon the diversity you would bring to the role within your application including, but not limited to, individuals identifying with one or more of the under-represented groups identified within Ontario’s Human Rights Code. 

Disability related accommodation during the recruitment process is available upon request.