OmniaBio: Business Process Manager, Finance/Controlling (FICO)

About OmniaBio:

OmniaBio Inc. is a subsidiary of Toronto-based CCRM (ccrm.ca), a leader in developing and commercializing regenerative medicine-based technologies and cell and gene therapies. OmniaBio’s facility will be Canada’s first commercial-scale contract development and manufacturing organization (CDMO) dedicated to cell and gene therapies and is expected to be the largest facility of its kind in Canada.

Based at McMaster Innovation Park in Hamilton, Ontario, OmniaBio will anchor a biomanufacturing centre of excellence and open in three phases between 2024 and 2026. OmniaBio has built a substantial team and continues to grow to prepare for this expansion. Benefitting from CCRM’s existing expertise and business practices, OmniaBio currently has established process and analytical development teams and contract manufacturing capabilities. OmniaBio is built upon leadership in induced pluripotent stem cells (iPSCs), immunotherapy and lentiviral vectors (LVVs). The vision is to provide focused support for clients with late clinical-stage manufacturing and commercial supply needs, in addition to early-stage development and first in-human clinical trial material services. Please visit us at omniabio.comto learn more.

Job Title: Business Process Manager, FICO

Role Summary:

The Business Process Manager (BPM), Finance/Controlling (FI/CO), reports to the Head of IT Manufacturing. The BPM FI/CO evaluates, designs, executes, measures, monitors, and controls financial and controlling business processes relating to the end-to-end value chain, accounts payable, accounts receivable, financial accounting, management accounting, fixed asset accounting, treasury, cost centre accounting, profitability analysis, inter-company accounting, project systems, and customer intimacy. The BPM FI/CO ensures that business process outcomes are in harmony with an organization’s strategic goals, and works collaboratively across all departments of the organization to help improve the management of FI/CO business processes with a focus on the entire process from beginning to end, introducing innovation into the process that can impact results, enhance profitability, and assist the organization in meeting its business objectives and goals. The BPM FI/CO must have a good understanding of working in a Good Practice (GxP)/Good Manufacturing Practices (GMP) regulated environment and strong project management skills. Familiarity with operational excellence tools relating to lean/Six Sigma is required. The BPM FI/CO translates business process needs into SAP enterprise resource planning (ERP) functional configuration in collaboration with SAP consultants.

Responsibilities:

• Defines, drives and coordinates the development of process improvement initiatives, projects and activities.
• Meets with stakeholders to define operational requirements and goals, designs and documents workflow, manages user expectations, and works collaboratively across the enterprise.
• Analyzes the feasibility of the current business process related to productivity, quality, costs, demand and time management.
• Assists in budget planning, forecasting, resource allocation, and scheduling process improvement projects.
• Coordinates business process improvement strategies with internal stakeholders.
• Oversees all aspects related to the implementation stages of business process improvement initiatives.
• Analyzes and monitors implemented changes to business processes and adjusts, as needed.
• Trains and educates the individuals involved in the management and operation of different business processes.
• Studies current market conditions, forecasts near future changes, and prepares new business processes accordingly.
• Tracks, monitors, and communicates hindrances and defects in the FI/CO processes.
• Performs ongoing analyses of business processes related to productivity, quality, costs and time management.
• Presents progress reports and integrates feedback.
• Revises and updates procedures and policies.
• Provides leadership and problem-solving expertise to effectively work with and influence teams of functional representatives.
• Tracks and controls progress, schedules and associated costs to achieve completion of projects within time and budget projections.

Project Management and Planning

• Develops project plans.
• Manages projects based on agreed project timelines, tasks, and scope.
• Escalates possible delays and scope creep in a timely manner.
• Creates long- and short-term plans, including setting targets for milestones and adhering to deadlines.
• Adjusts schedules and targets for the project as needed or identifies the need for financing for the project change.
• Collaborates with project directors and project sponsors to determine project scope and vision.
• Identifies project stakeholders and establishes user classes, as well as their characteristics.
• Conducts interviews to gather user requirements through workshops, questionnaires, surveys, site visits, workflow storyboards, use cases, scenarios, and other methods.
• Identifies and establishes the scope and parameters of requirements analysis on a project-by-project basis to define impact, outcome criteria, and metrics.
• Works with stakeholders and the project team to prioritize requirements.
• Researches, reviews and analyzes the effectiveness and efficiency of existing data collection processes and develops strategies for enhancing or further leveraging these processes.

Operational Excellence and SAP FI/CO Functional Management

• Uses lean/Six Sigma tools to eliminate waste and improve effectiveness of FICO processes relating to accounts payable, accounts receivable, financial accounting, management accounting, fixed asset accounting, treasury, cost centre accounting, profitability analysis, inter-company accounting, and project systems.
• Analyzes and verifies requirements for completeness, consistency, comprehensibility, feasibility, and conformity to standards.
• Develops and utilizes standard templates to write requirements specifications accurately and concisely.
• Translates conceptual user requirements into functional requirements in a clear manner that is comprehensible to SAP consultants, developers and the project team.
• Assists with developing prototypes of interfaces and attributes based on the user requirements.
• Creates process models, specifications, diagrams and charts to provide direction to developers and/or the project team.
• Develops and conducts peer reviews of the business requirements to ensure that requirement specifications are correctly interpreted by consultants, vendors and other stakeholders so that issues and solutions are understood.
• Analyzes day-to-day functions and processes of the system to ensure performance within predetermined guidelines, limits and specifications.
• Identifies and resolves application issues to maintain services, enhance capabilities, and prevent system outages.
• Prepares and delivers reports, recommendations or alternatives that address existing and potential trouble areas in SAP applications across the organization.

Requirements:

• SAP experience with at least one end-to-end SAP implementation project.
• Hands-on experience in the requirements gathering/fit-gap, design/blueprinting, and configuration/customization phase of SAP transformation programs.
• Deep understanding of FI/CO business processes.
• Good knowledge of technical issues around financial modules.
• 3+ years of SAP experience supporting general ledger, and 3+ years of experience in at least one of the following functions: accounts payable, accounts receivable, financial accounting, management accounting, fixed asset accounting, treasury, cost centre accounting, profitability analysis, inter-company accounting, and project systems.
• 10+ years of experience with business process and technical requirements analysis, elicitation, modelling, verification, and methodology development.
• Demonstrated knowledge of the core SAP FI/CO business processes is essential.
• Experience in supporting multiple ERP systems, preferably in a biotechnology or life sciences environment.
• Able to create systematic and consistent requirement specifications in both technical and user-friendly language
• Experience in business process mapping tools and techniques.
• Familiar with lean/Six Sigma operational excellence tools.
• Understanding of business systems analysis, application development, and software development life cycle concepts.
• Able to work effectively in a matrixed environment with several business units, IT teams and vendor resources.
• Strong understanding of GMP and Good Automated Manufacturing Practices (GAMP).
• Able to exercise independent judgment and act.
• Excellent analytical and creative problem-solving skills.
• Excellent listening, interpersonal, written, and oral communication skills.
• Logical and efficient, with keen attention to detail.
• Highly self-motivated and independent.
• Able to effectively prioritize and execute tasks while under pressure.
• Strong customer service orientation.
• Experience working in a team-oriented, collaborative environment.
• Possesses a team-oriented approach to meeting goals and objectives.
• Demonstrated ability to complete tasks successfully without supervision and to work in a deadline-driven and dynamic environment.
• Strong organizational skills.
• Demonstrated leadership capabilities and ability to work as a team player in a highly collaborative organization.