Manager, Records & Archives

Victoria, BC, Canada Req #80
Wednesday, September 28, 2022
Do you want to work for one of BC’s Top Employers for 2022 and join an innovative, customer-centric organization?

The Land Title and Survey Authority of British Columbia (LTSA) is looking to hire a Manager, Records & Archives to join our Policy and Legal Services division! 

Who we are:

The LTSA is a publicly accountable, statutory corporation that manages BC's land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.

We offer meaningful work in the public interest. In support of the Province’s 30-point housing plan, the LTSA built and launched the Condo and Strata Assignment Integrity Register as well as the Land Owner Transparency Registry, a first-of-its-kind registry.

We offer an innovative, customer-centric culture. We are not your typical land title registry—we are focused on technology and innovation. We are a national and global leader in the effective automation of property registration and through technology, we are reducing turnaround time for our customers (e.g., lawyers, notaries, land surveyors, etc.) while also improving the consistency, accuracy and efficiency of our services.

We believe in a hybrid of remote and in-office work and know you'll love our office as much as we do! Our employees can work either entirely in the office, or a hybrid of both remote and in-office. Therefore, applicants must currently live in British Columbia or have plans to relocate to British Columbia. 

The Manager, Records & Archives is a creative expert who lives at the intersection of changing technology, digital collections, and physical documents. The manager will create a vision of the future for LTSA’s archives, overseeing the growth, digitization, and daily operation of the LTSA’s physical and digital Archives, located in both Victoria and New Westminster. The Manager, Records & Archives will inspire, manage, and lead a passionate team of employees and/or consultants, and be accountable for innovation and constant improvement in four critical areas:
  1. Ensuring best-in-class, modern, sustainable, archival services (storage, organization, access and retrieval, conservation, business continuity, and disaster recovery)
  2. Record digitization programs, digital curation, and creating an innovative roadmap for future-proof, virtual access to LTSA’s historical documents
  3. Acting as LTSA’s Corporate Records Officer, providing expert direction and leadership with respect to records management
  4. Growing LTSA’s capabilities with respect to Indigenous and First Nations ease of access to LTSA’s historical resources.
This is a new position, created to help drive and fulfill LTSA’s commitment to innovation, improving operational excellence, and strengthening core systems and processes. The Archives Manager, who understands the critical role of technology, will be instrumental in creating a strategic vision for fulfilling the long-term goals of the Land Title and Survey Authority’s archives program.

What you'll do:
Job duties and Responsibilities:
  • Develop a historical records strategic vision and approach that anticipates future technologies and considers: constant improvement, a permanent physical collection, total digitization including: digital curation, digital preservation, and innovative digital user access;
  • Plan the computerized management of archives and the management of electronic archives, in particular corporate cataloguing systems, records scheduling and disposal, and searching and finding aids;
  • Manage a team, including staff and/or contractors which involves recruitment and selection; coaching and development; performance management; corrective performance measures and discipline and all related people practices. Interprets and applies the provisions of the collective agreement and represents the Employer in confidential labour relations matters.
  • Work closely with internal clients, partners, statutory decision makers, and Operations to ensure efficient archive processes and constant improvement;
  • Provide core planning, direction and program management and problem resolution support to the multi-year digitization project;
  • Provide strategic vision and direction on accessibility of LTSA’s physical and digital archival records;
  • Organize noncurrent archives and develop digitization, cataloguing and retrieval systems to allow access to archival materials;
  • Interpret and adapts general cataloguing and classification policies as they apply to specific collections of the LTSA to meet strategic objectives, and recognize archival principles;
  • Oversee, plan and ensure current and future archival best practices, document management, conservation and digitization work, including:
    • Resource recruitment and management
    • Vendor management
    • RFP and Contract management
    • Budget management
    • Risk assessments and disaster recovery
  • Oversee and ensure best-in-class training and training materials for staff, Direct Access Users and stakeholders regarding use of LTSA’s archives management and retrieval systems, both digital and physical;
  • Participate in various committees relating to records: share and explain plans, roadmaps and strategies, seek feedback, and respond to ideas for ensuring constant improvement;
  • Liaise with colleagues at BC Archives and governmental organizations about access or conservation issues;
  • Research, develop, and evaluate a range of processes and services that aid in historical research and records access including: direct access users, Indigenous users and First Nations, genealogists, and local and professional historians;
  • As the Corporate Records Officer, provide guidance and direction with respect to Corporate Records Management;
  • Actual hands-on management of records and related data.
We encourage you to apply if you have:

Education and Experience
  • A master’s degree in archival studies, archival studies and information science, or library science is preferred;
  • Experience with digital curation and modern document management technologies and platforms will be considered an asset;
  • A bachelor’s degree with a minor in archival studies or a university degree with a certificate in archival studies may be considered with a sufficient combination of experience;
  • Minimum 5 years’ progressive experience in archival management and description essential.
Knowledge, Skills and Abilities:
  • Archival and records management theory and best practices, including records appraisal, security, data, privacy, storage, retrieval, and inventory (barcode) tracking systems.
  • Expertise in archival digitization, digital systems and standards, digital storage and disaster recovery, coupled with experience planning for future technologies.
  • Knowledge of technologies and systems (document management, indexing) used for archiving, digitization, and digital curation, including: architecture and function, costing, defining requirements, principles of improvement and modernization.
  • Best practices relating to preservation and conservation of physical archival records.
  • Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, Dublin Core and metadata schema essential.
  • Strong people management, planning, interpersonal communication, presentation, organizational and customer service skills.
  • Experience managing budgets, vendors and contracts, ensuring execution and creating results.
  • Demonstrated ability to work independently, research, learn, articulate plans, and make clear decisions.
  • Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
  • Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation, the United Nations Declaration on the Rights of Indigenous Peoples, and the principles of equity and access in the delivery of Archival services.
  • Establishing, reviewing and updating metadata standards and metadata review.
  • Management of archival supplies, where they are sourced and how to determine quantity required for ongoing use or specific projects, including design of new types of containers or enclosures, obtaining quotes and procurement.
  • Creation and review of descriptive data relating to archival records, including listing of plans identified for conservation treatment and generation of draft condition reports.
We are committed to fostering a safe, respectful and inclusive workplace where all employees can share their diverse views, skills and backgrounds. Valuing employee diversity strengthens workplace trust and enhances our ability to innovate in service of our customers and partners. Our hiring practices reflect this and we are committed to ensuring that our workforce reflects where we live and work. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. 

COVID-19 Vaccination Policy - ​To ensure the safety of our employees, all LTSA, LandSure and Autoprop employees must be fully vaccinated. New employees will be required to be fully vaccinated and may be required to provide proof of vaccination before the start of their employment.

Please note applicants must be legally authorized to work in Canada.

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