Operations Administrator - GAiN

Abbotsford, BC, Canada Req #237
Tuesday, May 9, 2023
Title:               Operations Administrator
Ministry:         Global Aid Network (GAiN) 
Location:        Abbotsford National Resource Center, BC
Reports to:     Chief Operations Officer 
Position type: Full-time, salaried  (40 hours/ week)

Ministry Overview
Global Aid Network Canada (GAiN) is a worldwide humanitarian relief and development organization dedicated to relieving suffering, restoring dignity, and revealing hope to people living in the some of the toughest places on earth.

Restoring Lives:  GAiN’s passion is to ease the challenging living situations that people experience in everyday life in developing countries by providing them with the tools and resources they require.

Revealing Hope: GAiN aspires to not only bring tangible humanitarian aid to people living in difficult situations, but to also see them come to faith in Jesus Christ and share it with others. Employing a discipleship and church planting strategy in tandem following the gift of clean water, critical aid and sustainable development, GAiN seeks to embrace people with the love of God, to let them know they are of value and significance, and to restore their dignity.

Power to Change (P2C) helps people know Jesus and experience His power to change the world.

Position Overview
The Operations Administrator for GAiN plays a critical role in the day-to-day management of GAiN and provides administrative support to the Water for Life Initiative (WFLI) and Operations team.  This role encompasses a variety of tasks including administrating team meetings, managing team events, preparing monthly and quarterly statistics and reporting as well as supporting the overall head office and operations of GAiN. This position requires strong administrative and interpersonal skills and the ability to work independently and on a team.  

About the Role
In this role, you will be responsible to achieve the following objectives:

GAiN Operational Support: 
GAiN Team meetings and event logistics are handled efficiently and with attention to detail
A quarterly report of ministry statistics is prepared, accurately reflecting ministry activities across the organization  
Travel arrangements for GAiN leadership are made accurately in line with ministry needs and travel policy 
Accurate minutes are taken in all-staff meetings 
Corporate plans (mobile phones, credit cards, FedEx etc.) are administered accurately  
GAiN’s memberships in a variety of organizations is maintained (BCCIC, CCRDA etc.) 
General inquiries to GAiN email and the general phone line are handled appropriately and connected to the appropriate staff member
Incoming GAiN mail is sorted and connected to the appropriate staff member 
International and domestic packages are handled correctly via FedEx/DHL 
Office inventory of equipment is maintained and tracked along with the computer life cycle management 
The GAiN Staff Handbook and organizational chart is managed and up to date 
In-office administrative support is given to remote staff as needed 

Water for Life Initiative Team Support: 
Monthly and quarterly statistics are accurately reviewed and reported in the mWater and GAiN Well database systems (specific to WFLI countries) 
WFLI team meetings are managed effectively with accurate minutes reflecting action points and next steps 
Quarterly review of WFLI databases to ensure data integrity 
WFLI Administrative support as needed 

About You
You have a deep, growing, intimate relationship with Jesus Christ
You have a genuine desire to see people’s lives transformed by Jesus
You have a heart to serve the GAiN team through your administrative skills 
You are dependable, organized and detail-oriented, able to track goals, details and data 
You enjoy working in a collaborative team setting but can focus attention on a detailed task 
You have excellent written and verbal skills
You are able to prioritize your time and handle competing priorities
You are proficient in Microsoft programs (Word, Excel and PowerPoint) as well as with the Google Suite (email, calendar etc.)  

Education and Experience
Proven ability to work independently and collaboratively with a team 
Experience working in a fast-paced office environment
An undergrad degree in Commerce or Business Administration an asset  
Job or comparable experience in the international development space is an asset 

What We Offer Our Staff
Employer-paid extended health and dental benefits
Heath Care Spending Account  
Group RRSP contribution options with up to 3.5% matching after 1 year of employment
Access to our Employment Assistant Program (EAP) 
Paid vacation
Free registration for FamilyLife Weekend Getaway
Extra vacation week from Christmas to New Year
Weekly Chapel services
Semi-annual Day of Prayer participation
Discounts at our Resource Centre

We thank all applicants for their interest in Power to Change; however, only candidates who closely match the requirements will be contacted directly.  Power to Change requires that all staff have a pre-existing belief and demonstration of lifestyle as outlined in the P2C Code of Conduct and Statement of Faith and abide by the biblical principles outlined in these documents.

Candidates who are selected may be required to complete a background check.

To view more career opportunities at Power to Change, please visit www.p2c.com/careers.

The mission of Power to Change is to further the movements of Christian evangelism and discipleship. All Power to Change staff members and volunteers work collectively to further this overall religious mission. The successful candidate for this position must have a pre-existing belief and demonstration of lifestyle as outlined in the Power to Change Code of Conduct and Statement of Faith. The successful candidate must agree to, sign and, in all good conscience abide by the biblical principles outlined by these documents. It is a prerequisite of employment at Power to Change that any and all staff members and volunteers sign and abide by these documents throughout their course of involvement at Power to Change. For a copy of the Code of Conduct and Statement of Faith, please contact Human Resources.

Other details

  • Pay Type Salary
Location on Google Maps
  • Abbotsford, BC, Canada