Administrative Assistant - Christian Embassy

Ottawa, ON, Canada Req #243
Friday, September 15, 2023
Title: Administrative Assistant
Ministry:  Christian Embassy
Location: Ottawa, ON office (onsite) 
Reports to: Christian Embassy Staff
Position Type :  Part Time (12-14 hours / week)

Organization Overview

Power to Change  is now a certified Best Christian Workplace

We are a non-profit movement that invites others on a mission to help others to know Jesus and experience His power to change the world. Would you like to be part of a Christ-centred community that helps you grow professionally and spiritually? If you answered yes, come join us! 

Ministry Overview

Inspiring leaders with the person and values of Jesus

The Christian Embassy of Canada (CE) offers connection and inspiration for political, diplomatic and business leaders who are open to learning more about Jesus. By forging relationships of trust, the CE invests in leaders' professional, personal and spiritual lives. Our vision is to see leaders everywhere living and leading wholeheartedly for Christ.

Position Overview

This position provides administrative, technical and event management support to the ministry of the CE. As a point of contact for many political leaders and influential people, the successful candidate must communicate with excellence and project a professional image through in-person, phone and email interactions in English. 

About the Role

In this role, you will be responsible to achieve the following objectives:

Administrative (55%)

  • Managing incoming and outgoing external communications
  • Maintaining Executive Director’s calendar and scheduling appointments
  • Ordering office supplies and researching new suppliers
  • Updating and maintaining office procedures
  • Updating and maintaining FileMaker database
  • Producing reports and invitation lists
  • Assisting with other duties or special projects as assigned by the Christian Embassy team

Relationship Building (15%)

  • Creating a first favourable contact and rapport with the Christian Embassy, helping peers to discover God’s love through our interactions (phone, email, in person)
  • Opening doors for future communications, beginning relationships of trust by setting up meetings, responding to invitations and initiating opportunities

Outreach (25%)

  • Collaborating with the team in organising and facilitating excellent outreach events
  • Coordinating volunteers and responsibilities for events
  • Planning seating arrangements and overseeing receiving table for plated luncheons/dinners 
  • Assisting in collecting and producing video and audio recordings from events
  • Planning, facilitating and ensuring execution of audio/visual for events

Training & Engagement (5%)  

  • Inspiring and equipping volunteers to influence those in their spheres for Christ
  • Encouraging volunteers to participate in outreaches in Canada and around the world

About You

  • You have a deep, growing, intimate relationship with Jesus Christ.
  • You have a genuine desire to see people’s lives transformed by Jesus.
  • You communicate professionally in English (written and verbal). 
  • You have proven strong administrative and organisational skills and you are detail-oriented.
  • You initiate and persevere in developing trusted relationships with wisdom and humility, connecting with leaders and assistants from diverse cultures and political perspectives.
  • You have the ability to work independently and collaboratively, blending personal skills and expertise with input from team members.
  • You possess strong technological skills and are proficient in Google Workspace, Microsoft Office and FileMaker (or their equivalents).
  • You have experience in event and project management.

Education and Experience

  • Completed a post-secondary degree and office or related experience
  • Fluency in French (written and spoken) is preferred
  • International or cross-cultural ministry experience is considered an asset
  • Knowledge of international protocol is considered an asset

What We Offer Our Staff

  • Group RRSP contribution options with up to 3.5% matching after 1 year of employment
  • Paid vacation
  • Free registration for FamilyLife Weekend Getaway and discounts at our Resource Centre

We thank all applicants for their interest in Power to Change; however, only candidates who closely match the requirements will be contacted directly. Power to Change requires that all staff have a pre-existing belief and demonstration of lifestyle as outlined in the P2C Code of Conduct and Statement of Faith and abide by the biblical principles outlined in these documents. As a religious order, all staff are expected to participate in weekly chapels and other ministry prayer times. Candidates who are selected may be required to complete a background check.

To view more career opportunities at Power to Change, please visit

The mission of Power to Change is to further the movements of Christian evangelism and discipleship. All Power to Change staff members and volunteers work collectively to further this overall religious mission. The successful candidate for this position must have a pre-existing belief and demonstration of lifestyle as outlined in the Power to Change Code of Conduct and Statement of Faith. The successful candidate must agree to, sign and, in all good conscience abide by the biblical principles outlined by these documents. It is a prerequisite of employment at Power to Change that any and all staff members and volunteers sign and abide by these documents throughout their course of involvement at Power to Change. For a copy of the Code of Conduct and Statement of Faith, please contact Human Resources.

Other details

  • Pay Type Hourly
Location on Google Maps
  • Ottawa, ON, Canada