Accounts Payable Coordinator

Independence Pet Group® (IPG) is one of North America’s largest pet insurance and services organizations. Our impressive family of brands (PetPartners, Figo, Pethealth, IAIC) supports insurance for more than 600,000 pets in the U.S. and Canada and provides well-being, safety, resources, and business solutions to the pet industry, including microchip identification and an online pet registry.

The Accounts Payable Coordinator will play a key role on a dynamic and committed team, where each individual’s contribution has a direct impact on the success of the Pethealth Group of Companies (“the Company”). Reporting to the Manager of Accounting, and based in our corporate headquarters in Oakville, ON, the Accounts Payable Coordinator will have the opportunity to provide a broad range of accounting support and analyses in a fast-paced organization and accounts payable administration and accounting for 500+ vendors across three countries. This role is hybrid and would require you in office 1x week.
 
Job Location: Remote work is not available in AK, MT, HI (US) and Quebec, Nunavut, NW Territories, Yukon (Canada)

Job Duties/Responsibilities:

• Use company provided system/tools to fully document, track, record, follow up and capture all related sales and payable activity in a timely and accurate manner 
• Use of the system should contribute directly to providing the business with information for analysis 
• Responsible for day to day automated and manual journal entries related to AP processes
• Responsible for review and monitoring of AP Aging and payment processes 
• Responsible for the analysis of payments and estimates related to monthly accruals. 
• Prepare schedules for review and communication to the Accounting manager regarding the process status and progress
• Responsible for communication with other departments regarding queries on AP items, collection process etc.
• Administrator for programs such as Corporate Amex program, concur for expense reporting including review of issues, reporting lines, inquiries and card maintenance. 
• Prepare various month end reports in compliance with accepted policies and procedures
• Make certain all financial reporting deadlines are met
• Ensure an accurate and timely monthly, quarterly, and year end close processes
• Resolve accounting discrepancies and irregularities in reports prepared
• Analyze current transactional accounting practices and processes.  Make recommendations and implement efficiencies within the team and the business 
• Document policies, procedures and workflow for assigned areas of responsibility and for other businesses within the Company
• Prepare financial components for various business operations review 
• Assist with external and regulatory reviews, audits and examinations when needed and complete requested materials
• Provide assistance to the planning & analysis function, when needed
• Responsible for various vendor relations including; aging, payments, communications and accuracy of payments.
• Administration of Iron Mountain, recalling boxes and preparing and send new records 
• Various ad hoc financial and operational analyses and contribute to department and organization special projects as assigned
• Other duties as assigned