Project Coordinator, Restoration and Infrastructure (Professional Services)

How you will contribute as part of the TRCA team:

The Project Coordinator is responsible for coordinating and supporting project lifecycle functions. This role supports stakeholder and public engagement and administrative aspects and processes of projects.

Major Responsibilities:

• Supports the day-to-day coordination of assigned projects. 
• Coordinates meetings, supports the preparation of agendas and presentations, take minutes as requested, and conducts follow-up on action items to ensure milestones are being met.
• Supports in maintaining accurate project schedules, coordinates tracking of projects, tasks, timelines and deliverables.
• Supports the creation of project plans with consideration for scope, deliverables, resources, schedule, cost, risks, quality, project monitoring, and reporting requirements.
• Maintains records and file archives; ensures accurate and accessible project information and adheres to TRCA record retention policies.
• Drafts internal and external correspondence, project briefs, communications and reports of a general and technical nature; coordinates the collection and consolidation of data, information and reports from internal/external stakeholders to support report and assessment writing.
• Coordinates TRCA and other permissions required for projects and related approvals.
• Receives and responds to inquiries under the guidance of the project lead; fields and escalates issues to senior staff as required.
• Develops and updates communication material as requested to ensure clarity in project communications.
• Contributes and supports the procurement and contract management processes under the guidance of the project lead in collaboration with the procurement and contract management teams.
• Coordinates the preparation and execution of a broad range of consulting agreements and assists in ensuring proper documentation of changes or amendments that may arise during execution.  
• Supports creation of TRCA invoices to project funders, including development of draft progress reports and other documentation as required.
• Receives and reviews invoices; coordinates the authorization of payments.
• Works with procurement team to source and arrange for contractors/vendors and drafts partnership, vendor and contract agreements with appropriate costs and specifications. 

What will you need to succeed:

• Post-secondary diploma or degree in Environmental Science, Engineering (Civil/Environmental), Geography or a related field
• Valid Ontario Class G2 driver's license 
• 2+ years of experience providing project coordination
• Excellent organization skills; both in-office and virtual files/share office spaces
• Sound customer service orientation
• Strong verbal and written communication skills
• Understanding and application of basic mathematical functions (e.g., adding, subtracting, measuring, money computation)
• Understanding of the Environmental Assessment Act is an asset
• Demonstrated ability to prepare consultant terms of reference and procurement documents
• Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
• Ability to communicate effectively with tact and courtesy.
• Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines.
• Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint; proficiency using scheduling/project management software.

What TRCA has to offer you:

As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare). 

You will be part of a diverse and inclusive organization that:

• Makes a positive difference in the communities we serve.
• Fosters high performance and collaborative teams.
• Provides continuous learning and development opportunities.
• Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
• Pregnancy & Parental Leave Top-Up Program.
• Provides unique TRCA Perks.
• Provides flexible work arrangements.
• Offers potential for career growth and advancement.